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FRONT OFFICE ADMINISTRATOR

Pay: $16/hr
Schedule: Monday – Friday: 8am – 4pm

Opportunity Resources Inc. is a dynamic and growing company committed to helping individuals achieve their full potential. We specialize in providing a wide range of services to empower people with disabilities and promote inclusive communities. Our team is dedicated to making a positive impact on the lives of those we serve, and we’re looking for a Front Office Admin to join us in our mission.

Opportunity Resources Inc. is seeking a Front Office Admin to play a crucial role in supporting the administrative and operational functions of our organization. As a Front Office Admin, you will be the face of our company, responsible for creating a welcoming and efficient environment for staff, those we serve and visitors. You will handle a wide range of tasks including but not limited to:

  • Answers, assists, and disperse all calls in a timely, professional manner, transferring callers to voice mail. 
  • Greets and assists persons entering the Front office in a timely, professional manner, referring visitors to appropriate staff, and providing general information as necessary. 
  • Responds to inquiries from employees, citizens and others and refers to the appropriate person, official or department.
  • Receives payments and deliveries from customers.
  • Maintains duplication and distribution of office forms for staff use.
  • Responsible for petty cash transaction/receipts. 
  • Prepares employment packets as assigned. Ensures accuracy of employment packet information.
  • Maintains room schedule book.
  • Maintains daily transportation schedules.
  • Maintains vehicle checkout schedule.
  • Disperses keys for corporate vehicles and accounts for vehicle keys. 
  • Maintains permanent key check out log. 
  • Inputs application data accurately into HR tracker. 
  • Responsible for ensuring Corporate mail is opened, date stamped, sorted and distributed daily.
  • Composes correspondence and other documents as assigned. 
  • Assists staff with use of photocopier and copies documents as assigned.
  • Assists staff with use of fax machine and faxing documents as assigned.
  • Other duties as assigned. 

GENERAL:

  • Attends all mandatory orientation and training activities, scheduled staff meetings, and in-services/training as requested by Supervisor.
  • Maintains required certifications. 
  • Adheres to corporate policies and procedures. 
  • Maintain appropriate attendance.
  • Establishes and maintains effective working relationships with individuals, co-workers, parents, agencies, and the public. Uses communication skills to participate effectively as a team member.
  • Documents accurately work performed on time sheets/MITC and task sheets and submit them in a timely manner to Supervisor for approval.
  • Uses equipment and supplies efficiently and informs Supervisor of shortages/needs.
  • Safeguards and keeps confidential all Private and Personal Information regarding individuals with disabilities received in the course of their employment by the Corporation.
  • Practice safe work habits and follow all safety regulations and company procedures. 
  • Maintain strictest confidentiality. 

QUALIFICATIONS: 

Education and Experience:
High School diploma or GED equivalent with specialized course work in general office practices such as typing, filing, accounting and bookkeeping.
No record of abuse/neglect or exploitation of others. 

Knowledge, Skills and Abilities:
Demonstrated ability to interact effectively with people on the telephone in day-to–day business. Ability to produce written materials including letters.
Ability to cope positively with an extremely busy office and multiple demands
Demonstrated knowledge of business English.
Intermediate computer skills.
Demonstrated ability to work cooperatively and effectively with other staff.
Demonstrated ability to communicate effectively with a variety of individuals, including staff, supervisors and individuals with disabilities.

Excellent Benefits: Health, Dental, Vision, and Life Insurance, Generous amounts of Paid Time Off, 403(b) Retirement with up to 4% employer match, Flexible Spending, and the Employee Assistance Program.

If you are employed by a Not-For-Profit organization such as Opportunity Resources, Inc. and working 30 hours or more as a Regular Staff, you may be able to receive loan forgiveness on Federal College Loans under the Public Service Loan Forgiveness Program.

Click the Apply button below to complete an application.

The employment policy of Opportunity Resources, Inc. is to provide equal employment opportunity for all qualified employees and applicants without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status and to ensure affirmative action is taken in fulfillment of this policy.

YOU ARE REQUIRED TO COMPLETE ALL FIELDS. IF A FIELD DOES NOT APPLY TO YOU PLEASE TYPE "N/A".
*NOTE: YOU WILL HAVE FOUR ADDITIONAL FORMS THAT MUST BE COMPLETED FOLLOWING THE SUBMISSION OF THIS APPLICATION. FAILURE TO DO SO WILL RESULT IN AN INCOMPLETE APPLICATION.

Enter first, middle and last names.
Complete address, city, state and zip code.
Enter the best number that you can be reached.

EDUCATION AND TRAINING

Enter school name, location, years completed, and major.
Enter school name, location, years completed, and major.
Enter other education that you have received, that you feel would be beneficial to this position.

EMPLOYMENT HISTORY

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Enter employer's address, city, state and zip code.
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SUPPLEMENTAL BACKGROUND INFORMATION

Please Note: Conviction does not automatically exclude you from consideration for employment.

PROFESSIONAL REFERENCES: ENTER NAME, ADDRESS, OCCUPATION AND PHONE NUMBER FOR EACH REFERENCE

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Enter Name, Address, Occupation and Phone Number.
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Please provide any additional information that may more fully describe your qualifications and capabilities, especially those related to the particular position for which you are applying. This space may be used to continue description or your education and experience.

REFERRAL

If someone referred you, their name must be listed in order for them to qualify for any referral programs. If no one, enter N/A.

Employment Authorization: I voluntarily authorize Opportunity Resources, Inc. the right to complete a background check which will include contacting my current and former employers, law enforcement agencies, and/or personal and professional references.

I waive any claim against a previous employer or personal reference for any statement made by reference in support or opposition to my prospective employment and understand that Opportunity Resources, Inc. will suffer no liability as the result of such inquiries.

I understand all offer of employment are contingent on verification fo references, driving history, criminal history and/or credentials. I hereby guarantee the correctness of the above statements. The making of false or misleading statements or any material omission will be sufficient cause for denying my consideration for employment or dismissal from employment.

I also understand that if hired, my employment shall not be construed between Opportunity Resources, Inc. and me for any fixed or perpetual term.

You are signing this Application electronically. You agree your electronic signature is the legal equivalent of your manual signature on this application. By signing this application electronically, you consent to be legally bound by the terms and conditions.