Acknowledgment for Policies

I hereby acknowledge that I have received a current copy of the Opportunity of Resources, Inc. Personnel Policy.

I agree to comply with the policies and procedures as set forth in the Manual. I understand that these policies do not constitute a written or complied contract of employment. I also acknowledge that these policies and procedures may be changed, interpreted, withdrawn, or added to by Opportunity Resources, Inc. at any time at Board of Directors'/Management's sole option and without prior notice to me.

2024 Policy Changes (Revisions effective 7-1-2024)

CONFIDENTIALITY: (Section B)
3. Data Management System, MedCompass, State of Montana file transfer, and encrypted emails is the only form of communication that ORI utilizes that is secure enough to transmit Personal Health Information (PHI). Fax communications are allowed, but only in the case where the receiving party is an Authorized Entity. Any other form of Electronic Communication is PROHIBITED unless authorized by the HIPAA Officer.

METHOD AND TIME OF PAYMENT OF WAGES AND SALARIES: (Section C)
All staff shall be paid on the following biweekly schedule:
1. Paydays will be every other Friday.
2. Payroll ends at midnight Saturday following the end of the pay period.
3. It is the staff person’s responsibility to complete Paycom and submit to their supervisor. Paycom must be turned in to supervisors prior to 10 am on the Monday following the end of the pay period (or as directed by supervisor).
4. Supervisor approved Paycom must reach payroll by noon on the Monday following the end of the pay period.
5. Time submitted after the above deadline may not be paid until the following pay period.
6. If staff have scheduled a planned absence, it is the staff person’s responsibility to request the appropriate leave prior to the absence. Staff shall submit Paycom leave requests to their supervisor.
7. Staff paychecks will be mailed to the address staff have provided in writing on the Thursday before payday.
8. Direct deposit is also available.
9. All check stubs are available on the employee’s Paycom Portal.
10.A fee will be charged to stop payment and reissue lost paychecks calculated on bank charges and internal costs.
11. No advance payment shall be made under any circumstances.
12. Staff leaving employment for any reason will be paid for all final wages due, on the next regularly scheduled payday or within 15 days, whichever occurs first.

TO MAKE A REPORT: (Section D)
1. Make sure the individual is safe. If there is an immediate threat to the safety of the individual, call 911.
2. Any injury(s) requiring more than basic first aid must be immediately examined by a medical professional.
3. An incident report must be completed in a Data Management System following the requirements of the funding source policy.

CODE OF ETHICS: (Section F)
1. Outside Activities: Employees should avoid outside employment or activities that would negatively impact the performance of their jobs or conflict with their obligations to ORI, or in any way negatively impact the Company’s reputation in the community.
2. Boundaries: Staff may not take individuals served to the staff’s place of residence or their family/friends’ place of residence.
3. Use of Company Funds and Assets: Company assets are to be used solely for the benefit of the Company. Staff are responsible for assuring that corporate assets are used only for valid corporation purposes. Company assets include equipment, inventory, corporate funds or office supplies,
business strategies and plans, financial data, and other information about our business. None of these materials may be improperly used to provide personal gain for staff or others. Staff may not transfer any Company assets to other persons or entities except in the ordinary course of business. On occasion, some assets of the Company no longer needed in the business may be sold or given to staff. No secret or unrecorded fund or assets may be created or maintained for any purpose. In addition, the making of false or fictitious entries in Company books with respect to company transactions or the disposition of corporate assets is prohibited and no employee may engage in any transaction that requires or contemplates the making of false or fictitious entries. Federal and state laws require the company to assure that its books and records accurately reflect the true nature of the transactions represented.
4. Trade Secrets and Confidential Information: It is very important for all staff to appropriately safeguard the Company’s trade secrets and confidential information.
5. Gifts or Gratuities: Staff may not solicit non-monetary gifts, gratuities or any other personal benefit or favor of any kind from other staff, suppliers, customers, individuals served, or individuals’ families. Gifts of nominal value may be accepted if protocol, courtesy, or other circumstances exist. All such gifts must be reported to the appropriate department head that will determine if the gift may be kept, returned, or become company property.
6. Political Activity and Contributions: The Corporation encourages all staff to vote and be active in the political process. Staff will not impose personal political views on individuals served. Federal and state laws restrict the use of corporate funds in connection with federal elections.
7. Proper Marketing Practices: Superior products and services offered at a reasonable price should be the Corporation’s primary marketing tool. The use of deceptive or misleading statements or any unethical attempts to induce our customers or individuals served to buy or use our products and services is against corporate policy. Likewise, for federal contracts it is against federal law for the company to seek to secure an
unauthorized competitive advantage, such as wrongfully obtaining a competitor’s proposal or accessing proprietary source selection sensitive or security/classified documents or information. Staff representing the corporation’s products and services to customers will always present services, individuals served, and the organization in a positive manner. We will not use individuals’ disabilities to promote our products or the
organization in ways that detract from the dignity of any individual. Violations of this standard will be subject to disciplinary action.
8. False Claims Act: The False Claims Act allows a private individual with knowledge of past or present fraud against the federal government to sue on the government’s behalf to recover compensatory damages, civil penalties, and triple damages. It establishes a partnership between federal law enforcement officials and private citizens who learn of fraud against the government.

ELECTRONIC DIRECT DEPOSIT: Staff members may have their pay deposited automatically into their accounts via the Automated Clearing
House (ACH) network.

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